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Accessibility: Guidelines






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Accessibility Guidelines and Basics

When working on a document in Microsoft Word or a presentation in Microsoft PowerPoint, there are a few basic ideas to keep in mind.  The items on this page should be considered when making any material for class or shared with the public.


When choosing your font you'll want your font size to be at least 12 point, with headers and large font being 18 point.  You'll also want to choose a color for your font that is in stark contrast to the background and any information isn't color specific.

Don't Do:
Incorrect Answer
Correct Answer

X Incorrect Answer
+ Correct Answer

You want more then just the color of the font to distinguish the information, varying degrees of color blindness can make colors appear similar and hard to tell apart.  Adding a symbol or changing the style for front, helps clarify the difference.  When choosing to use color font make sure there is a sharp contrast between your font color and background.


Adding images to a document or presentation can be a great way to convey information or add some interest.  When adding images you need to be careful no information is contained in the image that isn't available above or below the image as well.  Information contained within an image isn't "readable" by a screen reader, so the information is unavailable to anyone using screen reader software.

Don't Do:
mycampus dashboard

mycampus dashboard

  • Click on "Office 365 Applications/Email"
    • located in the third row

Another consideration for images is having them set up with alternate-text or "alt-text".  When you assign an image alt-text, a screen reader will read the alt-text when it arrives at the image.  This can help convey the meaning of an image.  If you're including visuals like a pie chart, you can set the alt-text to convey the information from the chart.


When adding hyperlinks to documents, you will want to create what is called a "meaningful link".  If you copy and paste a URL as a hyperlink, you can get something that is unclear what the hyperlink leads to.
A "meaningful link" will display text that describes where the link is going.
Example (same destination as the link above):
Here is a link to the Learning Commons' page on Accessibility

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